Sub-conferences can be used in a variety of ways for different interactions within your audio meeting. You can use SubConference rooms for collaboration, meeting with hosts/presenters, small group discussions, or any other reason a small group conversation will be needed within a larger meeting.
Click Sub-Conferences – Opens the Sub-Conference Rooms settings menu:
Opening Sub-Conference Rooms: Check your settings before you begin this activity.
- Number of sub-conference rooms to open: 8 is the default number, but you can add up to 20 for your session.
Participant Room Assignment:
- Manual: Participants must be manually moved into sub-conference rooms
- Right-click on the participant to choose a sub-conference room for them
- Drag and drop participants into a sub-conference - Random: Evenly distributes participants in sub-conference rooms randomly
- Last Room: Places participants back into the last sub-conference room they were in during the call, in progress (Only available if sub-conference rooms were previously used during the call, in progress)
- Home Room: Places Participants into the room assigned to them in the directory
Host Starts in the Main Conference
- Checked - The host will remain in the main conference room until they are moved manually
- Unchecked – The host will follow Auto-Assign settings
Allow Participants to move themselves – Participants may move themselves in and out of sub-conference rooms in addition to the Host.
- Participant self-move Key Command: 3 * X # (X = room number)
- Click Open Rooms
Sub-Conference Display
- Click and drag the
to move the host from room to room - Right-click on the room tile: view participants, drag and drop
participants to another sub-conference room or move all to the main
conference - The host is shown with an
in the top left of the room they are
currently in (move host the same way as participants) - Click on the room to see the participants in that room (a number
will display under the avatar with the number of participants in that
room)
Naming Sub-Conference Rooms
- Double-click the name of the room, type the desired room name followed by Enter
Adding and Removing Sub-Conference rooms
- To Remove – Click the
followed by the 
on the room(s) you
wish to remove - If there are participants in the room you are trying to
close, you will need to choose where they will be moved
to - To Add – Click the
Closing Sub-Conference Rooms
- Click Sub-Conferences again or Click the
- Closing sub-conference rooms will return all individuals to the Main Conference room
- Mute All Participants – Toggle On/Off
- Mute All Speakers – Toggle On/Off
- Click Close Sub-Conference Rooms
