How do I use MeetingOne's Audio Sub-Conference Rooms in Click&Meet?

Sub-conferences can be used in a variety of ways for different interactions within your audio meeting. You can use SubConference rooms for collaboration, meeting with hosts/presenters, small group discussions, or any other reason a small group conversation will be needed within a larger meeting.  

 

Click Sub-Conferences – Opens the Sub-Conference Rooms settings menu:

 

Opening Sub-Conference Rooms: Check your settings before you begin this activity.

- Number of sub-conference rooms to open: 8 is the default number, but you can add up to 20 for your session.


Participant Room Assignment:

  • Manual: Participants must be manually moved into sub-conference rooms
    - Right-click on the participant to choose a sub-conference room for them  
    - Drag and drop participants into a sub-conference
  • Random: Evenly distributes participants in sub-conference rooms randomly 
  • Last Room: Places participants back into the last sub-conference room they were in during the call, in progress (Only available if sub-conference rooms were previously used during the call, in progress) 
  • Home Room: Places Participants into the room assigned to them in the directory

 

Host Starts in the Main Conference 

  • Checked - The host will remain in the main conference room until they are moved manually
  • Unchecked – The host will follow Auto-Assign settings  

 

Allow Participants to move themselves – Participants may move themselves in and out of sub-conference rooms in addition to the Host. 

  • Participant self-move Key Command: 3 * X # (X = room number)
  • Click Open Rooms


Sub-Conference Display

  • Click and drag the to move the host from room to room
  • Right-click on the room tile: view participants, drag and drop
    participants to another sub-conference room or move all to the main
    conference
  • The host is shown with an  in the top left of the room they are
    currently in (move host the same way as participants)
  • Click on the room to see the participants in that room (a number
    will display under the avatar with the number of participants in that
    room)  

Naming Sub-Conference Rooms

  • Double-click the name of the room, type the desired room name followed by Enter 

Adding and Removing Sub-Conference rooms

  • To Remove – Click the followed by the on the room(s) you
    wish to remove
  • If there are participants in the room you are trying to
    close, you will need to choose where they will be moved
    to
  •  To Add – Click the  


Closing Sub-Conference Rooms

  • Click Sub-Conferences again or Click the
  • Closing sub-conference rooms will return all individuals to the Main Conference room
  • Mute All Participants – Toggle On/Off
  •  Mute All Speakers – Toggle On/Off
  •  Click Close Sub-Conference Rooms